A well-run board meeting is among of the most effective ways to get people to agree on difficult issues and take decisions. To ensure that meetings are productive it is crucial that everyone is on the exact same line and has had the opportunity to read the materials prior to the meeting. This will allow for more discussion and enables boards to make informed decisions that are in the best interests.
Board members are often busy and are likely to have a variety of commitments to their schedules. It is therefore essential to organize board meetings in advance and ensure that all directors agree to the invitation. It is also recommended to use a board package template so that all directors can easily access the materials prior to the meeting.
On the day of the board meeting The most important thing is to efficiently manage the time of the board. This means making sure that all items on the agenda are actionable, relevant, and that each item contains enough information. It’s also recommended that each item to be allocated a specific amount of time to ensure that the board doesn’t get bogged down with discussions that have no value.
It’s also a good idea to implement an online poll on your board portal to ask for feedback following each meeting, which can help to keep levels of frustration at a minimum and prevent issues from boiling over. This can also improve the organization of future board meetings and ensure that board members are well-prepared for tough decisions.
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